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Features

Team task planner and notifications

In 95sales CRM, tasks, chats and alerts live next to your leads, patients and money. Every task is tied to a specific record, and managers see what's overdue.

  • Updated Oct 3, 2026
  • 5 min read

How tasks work in the CRM

A task in 95sales CRM is an assignment with an owner, a deadline and a priority, tied to a specific record: a lead, patient, client or employee. From a task you can open the record and see its full history. From a record you can see all of its tasks.

Where tasks come from:

  1. From the lead card. Quick tasks take one click: "call back tomorrow," "send the contract." The task shows up in the card's activity timeline. More on working with leads: sales pipeline and kanban.
  2. From the Tasks section. A manager assigns a task to an employee with a deadline. It appears in the planner on the right day.
  3. From the AI assistant. The AI assistant can create a task when an employee asks. It only does so after they click "Confirm."
  4. In bulk. In the lead list, select several cards and create a "Call back" task for tomorrow on each of them in one action.

A counter in the menu shows my overdue tasks and tasks due today. Employees see their workload without opening the section.

The planner: a week by department

The planner shows the week by department: Sales, Finance, Patients & Care, and Office & Documents. At the top sits the week strip and an "Overdue" block. Below that, the days are listed one by one. Besides tasks, the planner pulls in work signals on its own: overdue care procedures, patient debts, documents waiting for review or sent back with comments. Each employee sees only the tabs their role allows. Leadership sees the whole team's tasks. The Monday meeting turns into a look at one screen: what's overdue, what's due this week, and who owns it.

Without a plannerWith the planner in the CRM
Assignments sit in personal chats, half get forgottenEvery task has an owner and a deadline
"I didn't see the message"Urgent alert with read confirmation
Unclear which patient a request is aboutThe task is linked to the record
A manager hears about a missed deadline from the clientOverdue tasks are visible in the planner

Team chats and urgent alerts inside the CRM

Team chats in 95sales CRM come in three types: company-wide, per location and direct. Work conversations stay in the company's system, not on employees' personal phones. They don't leave when someone quits.

For the important stuff there are urgent alerts. A manager sends a message, and the CRM shows who read and confirmed it. That's handy for procedure changes, new prices or incidents during a shift. The right to send urgent alerts is granted separately. By default leadership has it, so important messages don't get lost among routine ones or turn into noise.

The notification feed collects events by rules, such as a new inquiry, an overdue payment or a task. If the CRM is installed on a phone as a PWA, notifications arrive as push messages even when the tab is closed.

Employee activity tracking

Activity tracking isn't surveillance. It's a way to see where the team is short on time or where a process gets stuck.

Beyond tasks, managers need to know how much the team actually works in the CRM. 95sales CRM tracks activity:

  • Work time counts only an open tab with input. A computer left on and forgotten doesn't count.
  • A heatmap shows the hours and days an employee was active.
  • An action feed shows what exactly the person did in the system.

Tracking is transparent. The CRM has a versioned monitoring policy, and every employee accepts it. That removes the "they're watching me without asking" concern and gives managers a fair basis for a conversation about workload.

Who it's for

  • Clinics and medical centers. Front-desk staff call back on time, and managers see who didn't get a lead to an appointment. See CRM for private clinics.
  • Rehab centers and care homes. Office, medical staff and sales across different locations get tasks and urgent alerts in one place. Recurring patient procedures run in a separate care plan.
  • Agencies and service companies. Tasks by client and deal, the week in the planner, direct and group chats: CRM for agencies, CRM for service businesses.

How to get started

  1. Add your employees and assign roles. The role decides which planner tabs they see.
  2. Agree as a team: assignments go in as CRM tasks only, not in a messenger.
  3. Install the CRM on phones as a PWA and allow push notifications.
  4. Choose which events go into the notification feed.
  5. Once a week, review overdue tasks in the planner with your managers.

For a step-by-step rollout plan, see the CRM implementation guide.

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FAQ

What clinics ask

Can I assign tasks to employees in a CRM?

Yes. A task goes to an owner with a deadline and priority and is linked to a lead, patient or employee. Open tasks show up in the planner and as a counter in the menu.

Does the CRM have a team chat?

Yes: company-wide chats, per-location chats and direct messages. Conversations are stored in your company's CRM.

How do I know an employee read an important message?

Send an urgent alert. The CRM shows who read and confirmed it.

Do notifications come to my phone?

Yes, if the CRM is installed on the phone as a PWA and push notifications are allowed.

Does the planner sync with Google Calendar?

No. Tasks and the planner work inside the CRM. There's no Google Calendar sync.